Simulated workplaceCAQA Summit Sport and Recreation is a fictional business created by CAQA for training and assessment. It is not a real company and no person, client or record here is real.About this simulation
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Simulated workplace
Scenario · Community Sport and Coaching

Coordinate the spring fun run and open day

You are the event coordinator for Summit's spring fun run and open day.

Advanced5 to 7 hours8 tasks
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The situation

What has happened

The spring fun run and open day is on Sunday 18 October at the sport hub, with about 450 participants across three distances on the ovals and surrounding paths, come-and-try sessions in the stadium, food vendors and 40 volunteers. Council and the local health service are partners. Angela Moreau wants the event plan and budget by 30 September. Every volunteer must have a verified Working with Children Check, the course crosses a car park entry, October weather can be hot, and last year's event ran over budget on marquee hire and first aid cover. The programs and bookings system holds the venue booking and Priya Nair is your co-coordinator.

Your brief. Produce an event plan, budget, risk assessment and volunteer roster for the fun run and open day, with stakeholders informed, bookings and sessions entered in the programs system and volunteer checks verified in the register, so that the General Manager can approve the event by 30 September.
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Tasks

Deliverables

  • Event plan with schedule, course maps and site layout
  • Event budget with contingency and comparison to last year
  • Event risk assessment with controls and owners
  • Volunteer roster with register verification record
  • Stakeholder update and the presentation to the General Manager

Documents to use

Systems to use

Programs, Sessions and Bookings

Schedules classes, lessons, coaching sessions, competitions, outdoor trips and venue bookings across all three sites with the lead and participant numbers.

Member and Client Register

Holds member, client and program participant records including screening status, programs, trainer and membership status.

Incident, Rescue and First Aid Register

Logs every injury, rescue, first aid treatment, near miss, hazard, contamination, behavioural and child safety event with its review and actions.

Equipment and Maintenance Register

Tracks gym, pool plant, sports, outdoor, vehicle and emergency equipment with inspection dates, condition and service status.

For trainers and assessors

Units of competency

Current on training.gov.au for the Sport, Fitness and Recreation Training Package as at 10 September 2026.

SISXFAM006Coordinate sport, fitness or recreation events
SISXFAM003Develop and review budgets for activities or projects
SISXMGT003Recruit, induct and manage volunteers
SISXPLD006Identify hazards, assess and control risks for sport, fitness and recreation activities
SISXMGT002Develop and maintain stakeholder relationships

Qualifications

SIS40421Certificate IV in Sport Development
SIS50122Diploma of Sport, Aquatics and Recreation Management
Assessor notes

What to look for

Evidence guide

The plan, budget and risk assessment must be specific to this event and site, with the car park crossing, heat and lost child risks controlled and the budget showing the arithmetic and a contingency. Volunteer verification must be recorded before rostering. Look for realistic stakeholder communication and a presentation that asks for clear decisions. The programs and bookings entries must match the plan.

The student's evidence summary lists every record they created or changed in the systems named above, their notes and the tasks they ticked. Verify it against the deliverables and your own assessment tool.